Setting up a new company

Setting up a new company

When a company is created, part of the data comes automatically (the standard chart of accounts, the tax nomenclature), and the rest you set at the start. This guide states what must be filled in before first use.

Comes automatically (you do not enter it)

• The standard Romanian chart of accounts (OMFP 1802/2014) - 596 system symbols, identical for any company.
• The standard tax nomenclature (332 codes).

Technical note: on the current platform the chart of accounts loads automatically at initialization; the standard tax set and the default accounting categories are filled in at setup (see below).

Must be filled at the start (required setup)

In Admin / Setup > General Settings:

• Company data: name, fiscal code, trade register no., address, CAEN code.
• VAT: whether VAT applies and the default rate. Current Romanian rates: 21% standard, 11% reduced (reduced is chosen per product/line).
• Work period: start/end date and the system limit date.
• Document numbering: series and numbering scheme per type (invoices, receipts, bank, inventory…).
• Default accounting symbols: treasury, internal transfer, unmatched receipts/payments.
• Accounting categories (see next section).
• Reporting identity (D394, D406) and, if used, the e-Factura credentials (from the ANAF portal).

Default accounting categories

Categories link an operation (a customer, a supplier, an expense, a revenue) to the account where it lands. The current application does not ship a standard set - each company defines its own. The documentation proposes a recommended default set (~45 categories), derived from real-company practice, grouped by:

• Suppliers (account 401), Customers (411), sundry debtors/creditors.
• Expenses (class 6: goods, fuel, rent, services, taxes…).
• Revenue (class 7: sales, rent, interest…).
• Inventory (class 3: goods, raw materials, consumables…).
• Fixed assets and depreciation (classes 21x / 281x).

The full set, with the default account for each, is in docs/init-categories-study.md. On the new platform this becomes the baseline the initialization wizard creates automatically.

Working data (added as you go)

Partners (customers/suppliers), items/products, bank and cash accounts, employees - entered as needed. They are not required for the initial setup.

In short: recommended order

1. Company data + VAT + work period.
2. Document numbering + default accounting symbols.
3. Accounting categories (the recommended default set).
4. Reporting identity (+ e-Factura if applicable).
5. Add partners/products as you work.