Partners and invoicing - customers, suppliers, invoices

Partners and invoicing

The Partners module holds the partners (customers and suppliers), and Sales / Purchases issues and receives invoices. Together they cover the whole commercial cycle: from partner to invoice, to payment, to booking.

Partners

• A partner can be a customer, a supplier, or both (marked by the Customer/Supplier fields).
• It has identification data (name, fiscal code, address) and an accounting category that gives it its account (customers on 4111, suppliers on 401).
• You can track overdue items and penalties, contracts and payment terms.

Issued invoices (sales)

1. You issue an invoice to a customer: pick the partner, add lines (product/service, quantity, price, VAT rate 21% or 11%).
2. The invoice enters the Issued Invoices list and the due-date tracking.
3. The revenue Centralizer turns it into an accounting note (4111 from 707 for the value, 4111 from 4427 for VAT). See Automatic accounting - the Centralizer.

Received invoices (purchases)

• Supplier invoices are taken into Received Invoices, manually or via e-Factura (automatic pull from ANAF, identifying the supplier by fiscal code).
• They are centralized on the expense/purchase side (class 6 / stock, with deductible VAT on 4426).

Receipts and payments

• Collecting an invoice is done in Financial (cash/bank); payment reduces the partner balance.
• The app links the receipt to the invoice and updates overdue items.

e-Factura (ANAF)

• Sending and pulling invoices through the ANAF system, with automatic refresh of the authentication token. Setup (Client ID, Client Secret, look-back days, notified group) is in Admin / Setup > General Settings > Configuration > eFactura.

What the accountant sees

• Sales and purchase notes appear auto-generated in the journal.
• VAT collected (4427) and deductible (4426) accumulate through the month and are settled at closing into 4423 (to pay) or 4424 (to recover).